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Data Protection Policy
Our company data protection policy refers to our commitment to treat information of employees, customers, stakeholders and other interested parties with the utmost care and confidentiality. With this policy, we ensure that we gather, store and handle data fairly, transparently and with respect towards individual rights in accordance with the data protection act of 1998. Individuals, Organisations and employees about which we hold information are referred to in this policy as data subjects. Mr. Andy West the IT and Quality Manager has been designated as the data protection compliance officer, the data controller for Buckleys (UVRAL) Ltd.
A. Information held
We hold three types of information which are covered by this policy
Organisational information – information about organisations, which includes any offline or online data that makes an organisation identifiable such as names, addresses, usernames and passwords, digital footprints, product registrations, product certification, photographs, and transactional data.
Personal information – information about individuals, which includes any offline or online data that makes an individual identifiable such as names, addresses, usernames and passwords, digital footprints, product registrations, product certification, photographs, and transactional data.
Sensitive personal information – in general this kind of information is only held about employees. There are, however, instances where sensitive information is held about other people. For example, information about dietary requirements at a conference might allow a person’s religion to be deduced.
We will not hold information about individuals without their knowledge. We will only hold information for specific purposes and will inform data subjects if those purposes change.
B. Data Protection Principles as defined by the Information Commissioners Office (ICO)
Whenever collecting information about data subjects, we agree to apply the following data protection principles:
Personal data will be processed fairly and lawfully
Personal data obtained will only be used for the purpose specified
Data obtained is adequate, relevant and not excessive for the purposes required
Data obtained is accurate and is kept up-to-date
Data is not kept for longer than is necessary for purpose
Data is processed in accordance with the rights of data subjects under this act
Security: appropriate technical and organizational measures are taken to prevent unauthorized or unlawful processing of personal data and against accidental loss or destruction or damage to personal data.
C. Access to Information
We will seek to maintain accurate information by creating ways in which data subjects can update the information held.
Buckleys (UVRAL) Ltd acknowledges the rights of data subjects, including:
the right to be informed;
the right of access;
the right to rectification;
the right to erasure;
the right to restrict processing;
the right to data portability;
the right to object; and
the right not to be subject to automated decision-making including profiling.
- Information about data subjects will not be disclosed to other organisations or to individuals who are not members of our organisation or part of the Buckleys (UVRAL) Ltd, except in circumstances where this is a legal requirement, where there is explicit consent or where information is publicly available elsewhere.
- Data subjects will only receive marketing mailings from Buckleys (UVRAL) Ltd if they have given explicit consent by opting in on a digital or written platform. The information about the use of the data subject’s information is clearly stated at the point of opting-in. Data subjects have the option not to receive marketing mailings from us and can unsubscribe easily by selecting the unsubscribe option at the end of any marketing mailing.
- Data subjects will be entitled to have access to information held about them by Buckleys (UVRAL) Ltd within 28 days by submitting a subject access request to email@example.com.
D. Data Security and risk assessment
This policy aids to protect Buckleys (UVRAL) Ltd and its data subjects from data security risks, including breaches of confidentiality and reputational damage.
- We have procedures for ensuring the security of all electronic personal data. Paper records containing confidential personnel data are disposed of in a secure way. Personal or company data is held on secure servers which will only be accessible to authorised staff which is in a secure area.
- We endeavour to create passwords that contain upper and lower-case letters, a number and ideally a symbol. This decreases the risk of breaches.
E. Glossary of Terms
Data Controller – The person who (either alone or with others) decides what personal information will be held and how it will be used.
Data Protection Act 1998 – The UK legislation that provides a framework for responsible behaviour by those obtaining, using and storing personal information.
Data Protection Officer – The person(s) responsible for ensuring that Buckleys (UVRAL) Ltd follows its data protection policy and complies with the Data Protection Act 1998.
Explicit consent – is a freely given, specific and informed agreement by an Individual/Service User in the processing of personal information about her/him.
Information Commissioner – The UK Information Commissioner responsible for implementing and overseeing the Data Protection Act 1998.
Processing – means collecting, amending, handling, storing or disclosing personal information.
For any additional information on our data protection policy, please contact us on +44 (0) 1303 278 888 or e-mail us on firstname.lastname@example.org
Buckleys run an ISO9001:2008 quality management system certified by BUREAU VERITAS.
All products manufactured by the company are included and are CE certified where applicable.
Buckleys products are manufactured in accordance with relevant industry BSI Standards.
Buckleys is a member of BSI and all updates to the standards held are automatically received from BSI.
All products are tested in a staged approach throughout the manufacturing process with a final test prior to leaving the factory. Certificates or test, calibration or conformity are provided where applicable.
The Quality Manager is trained as a Quality Management Systems Auditor and is certified to course IRCA A17043 by the IQA international Register of Certified Auditors.
Quality Manager: Mr A D West, email: email@example.com
Health and safety policy
Buckleys are committed to adopting and promoting a safe way of working on its premises and in its processes to keep employees and visitors safe. Buckleys complies with legislation including the Health and Safety at Work Act 1974 and PUWER. Buckleys maintains a membership of the British Safety Council to keep informed of changes in health and safety management and to obtain guidance where required.
Buckleys moved into its current premises in 2010 and as such the building complies with the latest building standards. The factory was laid out with the latest fire regulations and health and safety in mind and monitored to ensure compliance.
Buckleys maintain a safe working environment by incorporating risk assessments for each area of its operations. The assessments include Fire Risks, COSHH Risks and machine orientated risks in its manufacturing Processes.
Employees are trained where required in the use of equipment, products and relating COSHH including external training for legislative requirements. Guidance materials in health and safety are easily available to employees should the need arise.
Buckleys are aware of the RIDDOR legislation and has had no major accidents/incidents in its recorded history. All accidents, incidents and near misses are reported to management either directly by employees or via the trained first aiders and recorded on the company’s computer systems. The few minor accidents are for minor cuts and abrasions; the average being 2-3 per year.
Buckleys are committed to adopting and promoting environmental good practice in the manufacture of all their products in line with governmental and EU policies.
Whilst Buckleys do not use chemicals to manufacture our products we are aware of the REACH directive and manage our use via material safety data sheets provided with chemical based products and include these in our risk and process assessments.
All waste is split into recycling, hazardous and normal waste. Hazardous waste is managed by an external company who provide a report in quantities removed from the factory. Waste from production processes is recorded and reviewed on a regular basis to improve the processes cutting down on waste and costs.
Buckleys continue to review their processes and procedures to reduce the amount of waste created. Over the past few years Buckleys have reduced their paper based document management processes to electronic storage reducing the amount of paper and ink used in a bid to cut down on unnecessary waste.
Buckleys products comply with the RoHS2 and WEEE directives. All materials used in the manufacture of our products are RoHS2 compliant. Buckleys also comply with the WEEE regulations using and external company to handle any WEEE . All products leaving the factory contain booklets with WEEE disposal information.
Buckleys takes responsibility for compliance with the Waste Electrical and Electronic Equipment Directive 2002/96/EC (“WEEE”), including without limitation: reporting of equipment placed on the market, payment of ECO-fees to the appropriate authority in accordance with WEEE as transposed in national legislation. Registration Number WEE/HJ0051TQ
The responsibility and financing of WEEE recycling shall be passed to the B2B end user as per section 9.2 of the regulations. Buckleys (UVRAL) Ltd does not manufacture equipment for domestic use and hence, does not have any liability under the B2C regulation.
Financial and employee information policy
It is Buckleys policy not to provide detailed financial information about the company, details about its employees, suppliers or customers.
Financial information is reported as per legal requirements to the appropriate authorities.